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Properly Conducting Inventory for a Bar: Tips and Formulas

The most accurate method for conducting liquor inventory in a bar is by using a physical count method. This involves counting the actual number of bottles of each type of liquor in stock and comparing it to the inventory count from the previous period. To calculate usage and liquor cost, you will need to use the following formulas:


Usage = Beginning Inventory + Purchases - Ending Inventory

Beginning Inventory is the inventory count at the beginning of the period, Purchases are the number of bottles received during the period, and Ending Inventory is the inventory count at the end of the period.

Liquor Cost:

Liquor Cost = (Beginning Inventory + Purchases - Ending Inventory) x Cost per Unit

Cost per Unit is the price paid for each bottle of liquor, including any taxes or fees. To calculate the liquor cost percentage, divide the liquor cost by the total sales for the period and multiply by 100.

Liquor Cost Percentage:

Liquor Cost Percentage = Liquor Cost / Total Sales x 100

For example, if the beginning inventory is 100 bottles, 50 bottles were purchased during the period, and the ending inventory count is 80 bottles, the usage would be:

Usage = 100 + 50 - 80 = 70 bottles

If the cost per unit is $10 per bottle, the liquor cost would be:

Liquor Cost = 70 x $10 = $700

If the total sales for the period were $2,000, the liquor cost percentage would be:

Liquor Cost Percentage = $700 / $2,000 x 100 = 35%

By using a physical count method and calculating usage and liquor cost, bar owners and managers can accurately track inventory levels and make informed decisions about ordering and pricing.

Contact Toledo Consulting for help setting up or completing these tasks.

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